Document Control Software

Document Control Software

An organization’s documents typically encompass information for processes and procedures. To properly maintain this information and ensure it remains up to date, you need a standard process for managing all documents. Eliminate the paper chase for more efficient document management with EtQ’s Document Control solution.

Document Control Software

EtQ's Document control software systems allows you to manage the creation, approval, distribution and archiving of all controlled documents. Document control software is ready-to-use for such document types as manuals, procedures, work instructions, forms, job descriptions, product specifications, inspection specifications, test methods, and much more. Additional document types and templates for each document type can be added without programming. You can even use your current documents that are in any MS office application (i.e., MS Word). EtQ's Microsoft Office integration tool allows you to easily manage and integrate Microsoft Office® files with EtQ forms. Document control software comes complete with an Archive Database.

Is Your Document Control System Effective? 8 Signs that It Is. View Free Guide

Part of any compliance management standard involves the control of documentation. Whether it is ISO 9001, ISO 14001, Good Manufacturing Practices (GMP), or other regulations, the document control element is an essential part of any framework. The controlling of documents is essential to ensuring you follow procedures that are revision controlled, centrally managed and meet the guidelines set forth by frameworks like ISO, as well as your organization. EtQ’s document control software module routes SOPs and other records through a review and approval routing process that includes the draft, document control review, review, final approval, awaiting release, and approved phases. You can also control who is responsible for each phase, what they are allowed to edit or read in each phase, and how long they have to finish each phase.

EtQ’s document control management system also gives you the ability to run either a completely paperless document control system, or a system that combines hardcopy with online distribution of documents. Users are automatically notified if they need to approve or review a newly released document or update an existing document. Both the assigned document control owners, as well as departmental groups can access the document directly from the email by clicking on the link to a browser page that allows them to approve, review, or void the document.

Click through the workflow to see how EtQ can help.

Import/Create New Documents in Document Control Software

  • Central repository for controlled documents
  • Many workflows configured out of the box for various document types such as policies, procedures, specifications, etc.
  • Import existing documents, including meta data and attachments, to expedite implementation
  • Linking related documents together
  • Reference documents from other EtQ modules
  • Integration with Microsoft Office to synchronize revision and approval information automatically
  • Integrate with 3rd party document repositories (e.g. Open Text, Documentum and others)
  • Automatic sequential numbering with dynamic prefix and suffix, or use manual numbering

Route for Review & Approval in Document Control Software

  • Intuitive workflow display to show document status
  • Assign documents to individuals, groups or roles
  • Multiple routing options: Parallel, Sequential, Voting
  • Conditional routing options to accommodate complex business processes
  • Automatically send reminder notifications to assigned users and escalate to their managers

Release & Distribute in Document Control Software

  • Electronic distribution of released documents
  • Record and display electronic signature of approvers
  • Automatic conversion to PDF
  • Hard copy distribution tracking
  • Online access to released documents using views and search queries
  • Full text search of meta data and attachments

Train User in Document Control Software

  • Full integration with EtQ's training management software application
  • Add documents as new training requirements and automatically update when new revisions are released
  • Notify affected individuals of new requirements
  • Satisfy training requirements by self-training or by attending scheduled courses
  • Various reports and views to track complete and incomplete training

Perform Reviews & Initiate Change Control

  • Automate the periodic review of released documents
  • Change request approval process
  • Change request on multiple related documents at once
  • Automatic archiving of old revisions
  • Restore archived documents
  • Drag & Drop configuration using EtQ Designer in EtQ Reliance
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