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Change Management Software |
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Change
Management Software Overview |
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EtQ
Change Management Software
EtQ's Change Management Software module is designed to manage all aspects of the Change Management process.
The process begins with the initiation of the Change Management request, which may come from the customer, the supplier, or from an internal member of the company. Using the Change Management module, you can provide a change summary that describes the change to be implemented, identify the affected documents, planned projects, and action plans. It then allows you to submit the request to the appropriate individuals for approval. If the request is approved, it then allows you to monitor all associated activities such as implementing the planned projects and action plans, and updating the associated documentation.
Change Management Software is just
one of the dozens of processes
EtQ's
Quality Management Software
System streamlines and simplifies.
EtQ's Quality Management
Software System lets you
take full advantage of the
familiarity that most of
your users already have
with a web browser by providing
an interface with which
they are already comfortable
and productive. Other Modules
include: Document
Control Software, Audit
Management Software,
Employee
Training Software, Nonconformance
Software, Complaint
Handling Software, Corrective
Action (CAPA) Software,
Calibration
Software, Risk
Assessment Software
and EtQ's
Centralized Reporting Tool,
and more! |
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EtQ's Change Management Software:
Reduces the Cycle Time for Engineering Changes:
The Change Management module improves the change process in many ways. Using the Workflow technique, the system will make sure that all relevant information is sent to responsible individual(s) on scheduled times in a predetermined way. As soon as one task (in a certain phase) is finished, the document will be sent to the person responsible for the next phase. Each user should complete the task on time (i.e. should meet the specified due date). The due dates are monitored by Escalation Management system in order to notify the assigned users (and their managers) that a task is due in certain period. Apparently, time schedules should translate into cost reduction, faster cycle times and improved productivity. Accordingly, the change management system will make sure that the most appropriate process is followed.
This method allows for interactive and responsive working modes between geographically distant sites (plants). It saves time, cuts costs, and provides efficient communication.
Reduces the Costs of Change Management:
Again, using the Workflow platform, the company is able to assign a team of users to be responsible for all phases of a change process. The team is then able to follow up progress in work easily because the management system is automated. Hence, controlling the process is enhanced and saves time and reduces overhead costs.
Good management of the change process leads to customer satisfaction, production efficiency, and lower production costs.
Improves Change Customization:
The change control manager can decide the process by selecting which people should receive tasks at a particular time. This will ensure that the most suitably available qualified people do tasks in the right order without rescheduling the entire plan. The productivity of individuals will increase, as will overall product development performance.
Tracks the Change Process:
The Change Management Software controls the flow of work so it can easily provide information as to the tasks carried out on the project. This information could include, but not be limited to, the name of the person who carried out the task, when they started working on it, who they received it from, when they stopped working on it, etc. If anything goes wrong, we will be able to track back and see what happened.
Manages Changes Easily:
Change Management provides on-screen reports (Views). Changes will be easier to manage using the right information available. The decision makers will be able to know which change processes have been completed, how many process are still pending and who is responsible for each one, etc. This will provide faster and reliable reports than manual reporting.
In addition, the system provides information about past changes, such as how long they should have taken, how long they took, and where problems occurred. This helps in making good plans for the associated departments (e.g. Engineering Department).
Runs Changes in Parallel and Gets them Done Quicker:
Using the Change Management system, you will know what is happening on a change. Hence, will control the status of different changes (Status will be clear) and will know how much progress had been made. |
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Initiate Change
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Central
repository for all change types |
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Initiate Action Plan based on change type |
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Action Plan includes assignments & verification criteria for action items |
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Full integration with the Planned Deviation module |
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Full integration with the Document Control module |
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Integration with 3rd party document repositories |
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Look up and display related changes |
Route for
Review & Approval
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Configurable workflow automates review & approval process |
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Intuitive
workflow shows
change status |
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Assign actions
to individuals, groups or
roles |
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Multiple
routing options: Parallel,
Sequential, Voting |
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Conditional
routing options |
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Automatic reminder notifications |
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Escalation Management |
Release
& Distribute
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Electronic
distribution of released
documents |
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Record and
display electronic signature |
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Automatic
conversion to PDF |
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Hard copy
distribution tracking |
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Online access
to released documents |
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Full text
search of metadata &
attachments |
Train Users
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Full
integration with EtQ's Training
application documents & schedules training requirements |
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Automatic notification of new training requirements |
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Self-training or testing options available |
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Various reports
& views to track completed
and remaining training |
Perform
Reviews & Changes
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Automate
periodic review of released
documents |
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Change request
approval process |
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Change request
on multiple related documents
at once |
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Automatic
archiving of old revisions |
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Automatic archiving of old revisions |
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Restore archived documents |
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