Document Control Software

Quality is having all your docs
in a row

Identify, control and track all your documented processes and procedures
in a centralized and secure location with document control software

ETQ Reliance Document control with a documentation control software

A single
source of truth

ETQ Reliance’s® Document Control software allows you to manage the creation, review, distribution and archiving of all controlled documents in a centralized and controlled framework.

Whether you need to comply with ISO 9001:2015 or FDA’s GMP requirements, being in control of documents is crucial and ensuring that users have access to the currently approved version is imperative.

ETQ Reliance software for Document control on mobile phone
etq tablet document control
ETQ Reliance software for Document control with pending approvals

Case study

Herman Miller Inc. relies on automated document
control systems

Give employees and suppliers access to the data they need, including supply chain management processes.

ETQ Reliance configurable Document Control used in health industry

Configurable document control

Leverage best-practice workflows or make them your own without programming by configuring phases (steps), forms, fields and keywords for document records.

ETQ Reliance allows you to build processes for an unlimited number of record types (e.g. procedures, specifications and work instructions) and define unique workflows and routing options.

ETQ Reliance Document Control efficient collaboration teamwork

Efficient collaboration

Thanks to standard workflow functionality (e.g. defining escalation, notifications and business rules) and complete visibility across the review and approval process, you can drive every step to timely completion.

ETQ Reliance Document Control software allows you to define specific documents as required for employee training, notify users of pending training automatically, and track training completion and certification.

ETQ Reliance document control software
lets you keep all docs together

Centralize document processes

Create, import, distribute and archive all controlled documents in a centralized, secure location.

Seamlessly manage approvals

Assign documents for review and approval to a person, a group or both.

Easily initiate and handle change

Create unlimited workflows to route documents through review and approval processes. Send reminder emails automatically for upcoming or overdue assignments.

Integrate with other technologies

Easily integrate Microsoft Office® files with ETQ forms, link with ETQ Reliance Training Management and 3rd party systems.

Case study

Manitoba Harvest automates document control

Recognizing a need for an automated system to help them review, revise, file and store all documents, Manitoba Harvest planted the seeds of success with ETQ Reliance.

Now that you’re here…

Why not take a minute
to find out more about ETQ Reliance.

Document Control FAQ’s

What is document control software?

Document control systems involve sorting and tagging production, manufacturing, regulation, and quality documents. This system allows users to immediately retrieve stored documents related to a specific topic instead of hunting through email inboxes and file trees.

 

How does document control systems work?

Document control systems work by collecting metadata related to document creation. A training document, for example, would aggregate information on who created it, who checked and approved the document, its approval status, and who has the authorization to view, edit, or delete it. This feature makes it easy for users to find the document and replace it with a newer version when needed.

 

What are the advanced features of document control systems?

Document control systems may have several advanced features. The first is access control—the ability to control document access based on a user’s role within an organization. Automation is another advanced feature. You could use this to send the correct training documents to new hires automatically once they’re onboarded. Last, collaboration features let a group of employees complete a review and approval process while sidestepping version control issues.

 

How can a document control system improve compliance and efficiency?

Document control systems make it easy to store and retrieve documents. For example, if you’re under an audit, you’ll be able to retrieve documents related to the process under audit immediately. Since you don’t have to search for those documents manually, you’ll save hours—plus, there’s no risk of accidentally leaving anything out.

 

What are the benefits of document control software?

A significant benefit of document control is the ability to pull and replace all out-of-date materials automatically. This benefit means that there’s little risk of a worker accidentally using an outdated production manual, which would risk interrupting critical processes. In short, document control directly translates into increased worker safety and productivity.

 

How does document control improve productivity?

Document control improves productivity in several respects:

  • It saves hours searching for documents.
  • It streamlines the review and approval process, speeding up document creation.
  • It ensures that workers use standardized processes and safety procedures, which accelerates production on the factory floor.

 

What type of document control system do I need?

The document control you’ll need largely depends on the industry in which you’re involved. The more tightly regulated your industry, the more documents you’ll need to store and recover. A life sciences manufacturer might need a more extensive document control system than a CPG company.

 

Is this software easy to use?

Yes, especially relative to the tasks that it’s replacing. It might take hours or days to sort through databases, file shares, and email threads to find the documents you need. Using document control allows retrieving those documents in minutes while minimizing the risk of mistakes.

 

Does this software integrate with other technologies?

Document control software interfaces with other QMS applications and external applications, like CRM, ERP, and ServiceDesk. This integration allows it to capture quality information created elsewhere in the company and sort it for later use.

 

Is document control software secure?

Document control software frequently uses a security method known as role-based access control (RBAC). With this method, accessing, modifying, or deleting a document is based on a user’s role within the company. An ordinary line worker probably wouldn’t be capable of modifying a training document, but their supervisor might. This feature helps keep documents secure and accurate, preventing privacy violations and increasing worker safety.

 

Which software is best for document control?

ETQ Reliance NXG contains a robust document control application with powerful automation, security, version control, and more features. With Reliance NXG, quality managers can use document control as a single source of truth for critical data, ensuring that critical business documentation is kept up to date and never lost.

 

What software packages do Document Controllers use?

Document control applications are used most often in conjunction with quality management systems (QMS), enterprise resource planning (ERP), customer relationship management CRM), and ServiceDesk software. Because these applications produce a large amount of important information related to compliance and operations, document control must integrate with them and capture their output.

ETQ Quick Read

The 8 Elements of an Effective Document Control System

Learn what to consider when planning and implementing your document control system.

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